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______________________________________________________________________________________________________
ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON MAY 9, 2017
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
MANAGEMENT INFORMATION CIRCULAR
________________________________________________________
This Notice and Management Information Circular,
along with accompanying materials, require your immediate attention.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE IN FAVOUR OF ALL PROPOSED RESOLUTIONS.
YOUR VOTE IS IMPORTANT. PLEASE VOTE TODAY.
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the annual meeting of shareholders of Aeterna Zentaris Inc. (the "Corporation" or "Aeterna Zentaris") will be held at the offices of Norton Rose Fulbright Canada LLP, located on the 25th floor at 1 Place Ville Marie, Montreal, Quebec, Canada, H3B 1R1 on Tuesday, May 9, 2017, at 10:00 a.m. (Eastern time) for the following purposes:
The record date for the determination of shareholders of Aeterna Zentaris entitled to receive notice of and to vote at the meeting is March 20, 2017.
As shareholders of Aeterna Zentaris, it is very important that you read these materials carefully and vote your shares, either by proxy or in person, at the meeting.
The following pages tell you more about how to exercise your right to vote your shares and provide additional information relating to the matters to be dealt with at the meeting.
By order of the Board of Directors,
/s/ Philip A. Theodore
Charleston, South Carolina
Shareholders unable to attend the meeting are requested to complete and sign the enclosed form of proxy and to return it in the prepaid envelope enclosed. To be valid, proxies must reach the office of Computershare Trust Company of Canada, Share Ownership Management, 100 University Avenue, 8th Floor, Toronto, Ontario M5J 2Y1, no later than 48 hours (excluding Saturdays, Sundays and holidays) prior to the close of business on the date of the meeting or any adjournment or postponement thereof. The time limit for the deposit of proxies may be waived by the Chair of the Meeting without notice.
If you are a non-registered shareholder of Aeterna Zentaris Shares and have received these materials through your broker, custodian, nominee or other intermediary, please complete and return the voting instruction form provided to you by your broker, custodian, nominee or other intermediary in accordance with the instructions provided therein.
Aeterna Zentaris Inc.,
c/o Norton Rose Fulbright Canada LLP
1 Place Ville Marie, Suite 2500
Montreal, Quebec, Canada, H3B 1R1
MANAGEMENT INFORMATION CIRCULAR
| SECTION 1. INTRODUCTION | 1 |
| SECTION 2. INFORMATION CONCERNING VOTING AT THE MEETING | 1 |
| 2.1 Your Vote is Important | 1 |
| 2.2 Voting | 1 |
| 2.3 How to Vote - Registered Shareholders | 2 |
| 2.4 How to Vote - Non-Registered Shareholders | 2 |
| 2.5 Completing the Form of Proxy | 3 |
| 2.6 Revocation of Proxies | 3 |
| SECTION 3 VOTING SHARES, QUORUM AND PRINCIPAL SHAREHOLDERS | 4 |
| 3.1 Voting Shares and Quorum | 4 |
| 3.2 Principal Shareholders | 4 |
| SECTION 4 PRESENTATION OF THE FINANCIAL STATEMENTS | 4 |
| SECTION 5 ELECTION OF DIRECTORS | 4 |
| 5.1 Board of Directors | 4 |
| SECTION 6 DISCLOSURE OF COMPENSATION | 5 |
| 6.1 Remuneration of Directors | 6 |
| 6.2 Compensation of Executive Officers | 8 |
| 6.3 Compensation Discussion & Analysis | 9 |
| 6.4 Incentive Plan Awards - Value Vested or Earned During the Year | 16 |
| 6.5 Securities Authorized for Issuance under Equity Compensation Plans | 18 |
| 6.6 Performance Graph | 18 |
| 6.7 Summary | 20 |
| SECTION 7 EMPLOYMENT AND CHANGE OF CONTROL AGREEMENTS | 20 |
| 7.1 Agreements and Change Control | 20 |
| SECTION 8 APPOINTMENT OF AUDITORS AND AUDIT COMMITTEE DISCLOSURE | 22 |
| 8.1 Appointment of Auditors | 22 |
| 8.2 Audit Committee Disclosure | 22 |
| 8.3 Composition of the Audit Committee | 22 |
| 8.4 Education and Relevant Experience | 22 |
| 8.5 Pre-Approval Policies and Procedures | 23 |
| 8.6 External Auditor Service Fees | 23 |
| SECTION 9 STATEMENT OF CORPORATE GOVERNANCE PRACTICES | 23 |
| SECTION 10 INDEBTEDNESS OF DIRECTORS AND OFFICERS | 23 |
| SECTION 11 INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS | 23 |
| SECTION 12 SHAREHOLDER PROPOSALS FOR NEXT ANNUAL MEETING OF SHAREHOLDERS | 24 |
| SECTION 13 ADDITIONAL INFORMATION | 24 |
| SECTION 14 MAIL SERVICE INTERRUPTION | 24 |
| SECTION 15 DIRECTORS APPROVAL | 24 |
| Schedule A : Statement of Corporate Governance | A- 1 |
| Schedule B : Mandate of the Board of Directors | B- 1 |
| Schedule C : Audit Committee Charter | C - 6 |
| Schedule D : Mandate of the Nominating, Governance and Compensation Committee | D- 1 |
MANAGEMENT INFORMATION CIRCULAR
This management information circular (this "Circular") is being furnished in connection with the solicitation of proxies by and on behalf of the management of Aeterna Zentaris Inc. (the "Corporation", "Aeterna Zentaris", "we" or "our") for use at the annual meeting of our shareholders (the "Meeting") and any adjournment(s) or postponement(s) thereof. No person has been authorized to give any information or to make any representation in connection with any matters to be considered at the Meeting other than those contained in this Circular and, if given or made, any such information or representation must not be relied upon as having been authorized.
In addition to solicitation by mail, our employees or our agents, we may solicit proxies by telephone or by other means. We will bear the entire cost of any such solicitation. We may also reimburse brokers and other persons holding our common shares (the "Common Shares") in their names, or in the names of nominees, for their costs incurred in sending proxy materials to beneficial or non-registered owners and obtaining their proxies or voting instructions. We have appointed The Laurel Hill Advisory Group Company ("Laurel Hill") as our soliciting agent. For this service, and other advisory services, we will pay Laurel Hill CAN $30,000 plus out-of-pocket expenses.
Information contained in this Circular is given as of March 20, 2017 unless otherwise specifically stated. Our directors and executive officers are generally paid in their home country currency. Unless otherwise indicated, all compensation information included in this Circular is presented in US dollars and, to the extent a director or officer has been paid in a currency other than US dollars, the amounts have been converted from such person's home country currency to US dollars based on the following annual average exchange rates: for the financial year ended December 31, 2016: 1.000 = US$1.110 and CAN$1.000 = US$0.754; for the financial year ended December 31, 2015: 1.000 = US$1.110 and CAN$1.000 = US$0.783; and for the financial year ended December 31, 2014: 1.000 = US$1.329 and CAN$1.000 = US$0.905.
On November 17, 2015, we completed a consolidation of our issued and outstanding Common Shares on a 100-to-1 basis (the "Share Consolidation"). All references in this Circular to Common Shares and stock options outstanding prior to November 17, 2015 have been retroactively adjusted to reflect and give effect to the Share Consolidation.
All references to "shareholders" in this Circular are to registered shareholders unless specifically stated otherwise.
As a shareholder, it is very important that you read the following information on how to vote your Common Shares, either by proxy or in person at the Meeting. These materials are being sent to both our registered and non-registered shareholders. Please return your proxy as specified in this Circular and in the form of proxy.
You can attend the Meeting or you can appoint someone else to vote for you as your proxyholder. A shareholder entitled to vote at the Meeting may, by means of a proxy, appoint a proxyholder or one or more alternate proxyholders, who are not required to be shareholders, to attend and act at the Meeting in the manner and to the extent authorized by the proxy and with the authority conferred by the proxy. Voting by proxy means that you are giving the person named on your form of proxy the authority to vote your Common Shares for you at the Meeting and at any adjournment or postponement thereof.
You can choose from among four different ways to vote your Common Shares by proxy:
The persons who are named on the form of proxy are our officers and will vote your shares for you. You have the right to appoint someone else to be your proxyholder. If you appoint someone else, he or she must attend the Meeting to vote your Common Shares.
You are a registered shareholder if your name appears on your share certificate or on the register of shareholders maintained by our registrar and transfer agent. If you are not sure whether you are a registered shareholder, please contact Computershare Trust Company of Canada ("Computershare") by telephone toll-free at 1-800-564-6253 or by e-mail at service@computershare.com.
Voting by proxy using the telephone is only available to shareholders located in Canada and the United States. Call 1-866-732-VOTE (8683) toll-free in Canada and 1-312-588-4290 toll-free in the United States from a touchtone telephone and follow the instructions provided. Your voting instructions are then conveyed by using touchtone selections over the telephone. You will need your Control Number located on your form of proxy or in the e-mail addressed to you, if you have chosen to receive this Circular electronically. If you choose the telephone, you cannot appoint any person other than the officers named on your form of proxy as your proxyholder.
The cut-off time for voting by telephone is 5:00 p.m. (Eastern Time) on May 5, 2017.
Complete, date and sign your form of proxy and fax it to Computershare Trust Company of Canada, Attention: Proxy Department at 1-866-249-7775 (toll free in North America) or 416-263-9524 (international). If you return your proxy by fax, you can appoint a person other than the officers named in the form of proxy as your proxyholder. This person does not have to be a shareholder. Fill in the name of the person you are appointing in the blank space provided on the form of proxy. Complete your voting instruction on the form of proxy, and date and sign the form. Make sure that the person you appoint is aware that he or she has been appointed and attends the Meeting.
The cut-off time for voting by fax is 5:00 p.m. (Eastern Time) on May 5, 2017.
Go to the website www.investorvote.com and follow the instructions on the screen. Your voting instructions are then conveyed electronically over the internet. You will need your Control Number located on your form of proxy or in the e-mail addressed to you, if you have chosen to receive this Circular electronically. If you return your proxy via the internet, you can appoint a person other than the officers named in the form of proxy as your proxyholder. This person does not have to be a shareholder. Indicate the name of the person you are appointing by following the instructions online.
The cut-off time for voting over the internet is 5:00 p.m. (Eastern Time) on May 5, 2017.
Complete, date and sign your form of proxy and return it in the envelope provided to you or deliver it to 100 University Avenue, 8th Floor, Toronto, Ontario M5J 2Y1 for receipt before 5:00 p.m. (Eastern time) on May 5, 2017 or with the Secretary of the Meeting prior to commencement of the Meeting on the day of the Meeting or on the day of any adjournment or postponement thereof. If you return your proxy by mail, you can appoint a person other than the officers named in the form of proxy as your proxyholder. This person does not have to be a shareholder. Fill in the name of the person you are appointing in the blank space provided on the form of proxy. Complete your voting instruction on the form of proxy, and date and sign the form. Make sure that the person you appoint is aware that he or she has been appointed and attends the Meeting.
See the section titled "Completing the Form of Proxy" for more information.
In Person at the Meeting
You do not need to complete or return your form of proxy. You will be required to register your attendance for the Meeting with the scrutineer at the registration desk.
The information set forth in this section should be reviewed carefully by our non-registered shareholders. Shareholders who do not hold their shares in their own names should note that only proxies deposited by shareholders who appear on the records maintained by our registrar and transfer agent as registered holders of shares will be recognized and acted upon at the Meeting.
You are a non-registered shareholder (a "Beneficial Shareholder"), if your bank, trust company, securities broker or dealer or other financial institution or intermediary ("your nominee") holds your Common Shares for you. If you are not sure whether you are a non-registered shareholder, please contact Computershare by telephone at 1-514-982-7555 or toll-free at 1-800-564-6253 or by e-mail at service@computershare.com.
Beneficial Shareholders will receive from their nominee either voting instruction forms or, less frequently, forms of proxy. The purpose of these forms is to permit Beneficial Shareholders to direct the voting of the Common Shares they beneficially own. Beneficial Shareholders should follow the procedures set out on the voting instruction form or form of proxy they receive. Every nominee has its own mailing procedures and provides its own return instructions to clients. The majority of nominees now delegate responsibility for obtaining voting instructions from clients to Broadridge Financial Solutions, Inc. in Canada and its counterpart in the United States ("Broadridge").
If you receive a voting instruction form from Broadridge, the voting instruction form must be completed and returned to Broadridge, in accordance with Broadridge's instructions, well in advance of the Meeting in order to: (a) have your Common Shares voted, as per your instructions, at the Meeting or (b) arrange to have an alternate representative duly appointed by you to attend the Meeting and to vote your Common Shares at the Meeting.
A voting instruction form allows you to provide your voting instructions via the internet, by telephone or by mail. You will need your Control Number found on your voting instruction form, if you choose to vote via the internet or by telephone. Alternatively, Beneficial Shareholders may complete the voting instruction form and return it by mail, as directed in the voting instruction form.
Should a Beneficial Shareholder who receives one of the above forms wish to attend and vote at the Meeting in person, the Beneficial Shareholder should strike out the names of the management designees and insert the Beneficial Shareholder's name in the blank space provided for this purpose. In either case, Beneficial Shareholders should carefully follow the instructions of their nominee, including those regarding when and where the proxy or voting instruction form is to be delivered.
There are two kinds of Beneficial Shareholders: (i) those who object to their name being made known to the issuers of securities that they own, known as objecting beneficial owners or "OBOs" and (ii) those who do not object to their name being made known to the issuers of securities that they own, known as non-objecting beneficial owners or "NOBOs".
We may utilize the Broadridge Quickvote service to assist NOBOs with voting their Common Shares. NOBOs may be contacted by Laurel Hill to conveniently obtain a vote directly over the telephone.
We intend to pay for proximate intermediaries to send the proxy-related materials to OBOs.
You can choose to vote "FOR" or "WITHHOLD" with respect to the election of directors and the appointment of auditors and "FOR" or "AGAINST" with respect to all other matters to be voted upon. If you are a Beneficial Shareholder voting your Common Shares, please follow the instructions provided in the voting instruction form that you should have received together with this Circular.
When you sign the form of proxy without appointing an alternate proxyholder, you authorize David A. Dodd, the President and Chief Executive Officer of the Corporation, and Philip A. Theodore, our Senior Vice President, Chief Administrative Officer, General Counsel and Corporate Secretary, to vote your Common Shares for you at the Meeting in accordance with your instructions. Where no choice is specified, the form of proxy will confer discretionary authority and will be voted FOR all matters proposed by management at the Meeting. The enclosed form of proxy also confers discretionary authority upon the persons named therein to vote with respect to any amendments or variations to the matters identified in the Notice of Meeting and with respect to any other matters that may properly come before the Meeting in such manner as the proxyholder in his judgment may determine.
Management is not aware of any other matters that will be presented for action at the Meeting. If, however, other matters properly come before the Meeting, the persons designated in the enclosed form of proxy will vote in accordance with their judgment, pursuant to the discretionary authority conferred by the proxy with respect to such matters.
You have the right to appoint someone other than the management proxy nominees to be your proxyholder. If you are appointing someone else to vote your Common Shares for you at the Meeting, fill in the name of the person voting for you in the blank space provided on the form of proxy.
If you are an individual shareholder, you or your authorized attorney must sign the form of proxy. If you are a corporation, partnership, trust or other legal entity, an authorized officer, representative or attorney must sign the form of proxy.
In addition to any other manner permitted by law, a proxy may be revoked before it is exercised by a written instrument executed in the same manner as a proxy deposited either at the Montreal office of our registrar and transfer agent, Computershare, located
at 1500 Robert-Bourassa Boulevard, 7th Floor, Montreal, Quebec, Canada, H3A 3S8, or at our registered office, located at 1 Place Ville Marie, Suite 2500, Montreal, Quebec, Canada, H3B 1R1, c/o Norton Rose Fulbright Canada LLP, at any time up to and including the last business day preceding the day of the Meeting, or any adjournment or postponement thereof, at which the proxy is to be used, or with the Chair of the Meeting on the day of the Meeting, or any adjournment or postponement thereof.
Shareholders of record on March 20, 2017 are entitled to receive notice of and to vote at the Meeting. As of March 20, 2017, there were 13,540,776 issued and outstanding Common Shares. The list of shareholders entitled to vote at the Meeting will be available for inspection on and after March 20, 2017 during usual business hours at the Montreal office of our registrar and transfer agent, Computershare, located at 1500 Robert-Bourassa Boulevard, 7th Floor, Montreal, Quebec, H3A 3S8, as well as at the Meeting. The holders of the Common Shares are entitled to one vote for each Common Share held by them at all meetings of shareholders.
Our By-Law One provides that a quorum is present at the Meeting if the holder(s) of 10% or more of the issued and outstanding Common Shares are present in person or represented by proxy, irrespective of the number of shareholders actually in attendance at the Meeting.
As of March 20, 2017, to the knowledge of our officers and directors based on shareholders' public filings, there are no persons or entities that beneficially owned, or exercised control or direction over, directly or indirectly, 10% or more of the votes attached to the Common Shares.
Our audited consolidated financial statements as at December 31, 2016 and December 31, 2015 and for the years ended December 31, 2016, 2015 and 2014 and the auditors' report thereon will be submitted at the Meeting.
Our Articles provide that our Board of Directors (the "Board") shall be composed of a minimum of five and a maximum of 15 directors. Our Board currently consists of six members. Directors are elected annually by our shareholders, but the directors may from time to time appoint one or more directors, provided that the total number of directors so appointed does not exceed one-third of the number of directors elected at the last annual meeting of shareholders. Management proposes the six persons named in the table below (and in the form of proxy or voting instruction form enclosed together with this Circular) as candidates for election as directors. Each elected director will remain in office until termination of the next annual meeting of shareholders or until his or her successor is duly elected or appointed, unless his or her post is vacated earlier. Each of the candidates proposed by management is currently a director. As you will note from the enclosed form of proxy or voting instruction form, shareholders may vote for each director individually, and thus there is no slate vote.
In accordance with a majority voting policy adopted by our Board, in an uncontested election of directors, a nominee for election as a director who receives a greater number of votes "withheld" than votes "for" his or her nomination will be expected to offer to tender his or her resignation to the Board promptly following the meeting of shareholders at which the director is elected. The Nominating, Governance and Compensation Committee (the "NGCC") will consider such offer and make a recommendation to the Board as to whether to accept such resignation. The Board will make its final decision and announce it in a press release within 90 days following the meeting of shareholders. The director who offers to tender his or her resignation pursuant to this policy will not participate in any committee or Board deliberations and decisions pertaining to the resignation offer.
Unless instructions are given to abstain from voting with regard to the election of directors, the persons whose names appear on the enclosed form of proxy will vote in favour of the election of the six nominees whose names are set out in the table below. Management does not foresee that any of the nominees listed below will be unable or, for any reason, unwilling to perform his or her duties as a director. In the event that the foregoing occurs for any reason, prior to the election, the persons indicated on the enclosed form of proxy reserve the right to vote for another candidate of their choice unless otherwise instructed by the shareholder in the form of proxy to abstain from voting on the election of directors.
| Name and Place of Residence | Principal Occupation | Director since | Number of Common Shares Held (1) | |||
| Cardiff, Michael (2)(3) Ontario, Canada | Chief Executive Officer Accelerents (consulting firm) | 2016 | - | |||
| Dodd, David A. South Carolina, USA | President and Chief Executive Officer Aeterna Zentaris Inc. | 2013 | 34,003 | |||
| Egbert, Carolyn (3) Texas, USA | Chair of the Board of Directors of the Corporation Corporate Director | 2012 | 1,920 | |||
| Ernst, Juergen (3) Koeln-Rodenkirchen, Germany | Corporate Director Former General Manager Pharmaceutical Sector of Solvay S.A. (international chemical and pharmaceutical group) | 2005 | 1,348 | |||
| Limoges, G rard (2) Quebec, Canada | Corporate Director Former Deputy Chairman of Ernst & Young LLP Canada (accounting firm) | 2004 | 1,200 | |||
| Newport, Ken (2)(3) Ontario, Canada | Entrepreneur and Business Executive | 2016 | - |
_________________________
To the knowledge of our directors and officers, no proposed director, except as described below:
i) was subject to a cease trade or similar order or an order that denied the relevant company access to any exemption under securities legislation, that was in effect for a period of more than 30 consecutive days, that was issued while the proposed director was acting in the capacity as director, chief executive officer or chief financial officer; or
The compensation paid to members of our Board who are not our employees (our "Outside Directors") is designed to (i) attract and retain the most qualified people to serve on the Board and its committees, (ii) align the interests of the Outside Directors with those of our shareholders, and (iii) provide appropriate compensation for the risks and responsibilities related to being an effective Outside Director. This compensation is recommended to the Board by the NGCC. The NGCC is composed of four Outside Directors, each of whom is independent, namely Ms. Carolyn Egbert (Chair), Mr. Juergen Ernst, Mr. Michael Cardiff and Mr. Ken Newport.
The Board has adopted a formal mandate for the NGCC, which is attached as Schedule D to this Circular and is also available on our website at www.aezsinc.com. The mandate of the NGCC provides that it is responsible for, among other matters, assisting the Board in developing our approach to corporate governance issues, proposing new Board nominees, overseeing the assessment of the effectiveness of the Board and its committees, their respective chairs and individual directors, making recommendations to the Board with respect to directors' compensation and generally serving in a leadership role for our corporate governance practices.
The manner in which our Outside Directors are compensated was revised in 2016. Prior to July 1, 2016, our Outside Directors were paid an annual retainer, the amount of which depended on the position held on the Board, and attendance fees. Annual retainers and attendance fees were paid quarterly to our Outside Directors as follows:
| Type of Compensation | Annual Compensation Prior to July 1, 2016 (in units of home country currency) | |
| Lead Director Retainer | 65,000 | |
| Board Member Retainer | 15,000 | |
| Board Meeting Attendance Fees | 1,000 per meeting | |
| Audit Committee Chair Retainer | 15,000 | |
| Audit Committee Member Retainer | 4,000 | |
| Audit Committee Meeting Attendance Fees | 1,000 per meeting | |
| NGCC Chair Retainer | 12,000 | |
| NGCC Member Retainer | 2,000 | |
| NGCC Meeting Attendance Fees | 1,000 per meeting |
All amounts in the above table were paid to Board and committee members in their home country currency.
Effective as of July 1, 2016, our Outside Directors are paid an annual retainer for their service to the Corporation. Chairs and members of Committees are paid additional annual retainers for such service. Our Outside Directors will not be paid fees for their attendance of meetings, unless some circumstance dictates that an unusual and burdensome number of meetings must be held. If such a circumstance occurs, the Board of Directors may institute meeting payments. The annual retainers are paid in quarterly installments on or about the last day of each calendar quarter. All payments will be calculated in US dollars. The amount of each payment will be converted to the Outside Director's home currency based on the exchange rate prevailing on the date of payment, as determined by our finance department. Each Outside Director will be paid the equivalent value of the payment in his or her home currency, net of any withholdings or deductions required by applicable law. The annual retainers were prorated from July 1, 2016, except that the Chair of the Board received a prorated annual retainer, retroactive to May 10, 2016, the date on which she assumed the duties of Chair of the Board.
The amounts of the annual retainers are set forth in the following table:
| Type of Compensation | Annual Retainer for the year 2016 (in US$) | |
| Chair of the Board Retainer | 80,000 | |
| Board Member Retainer | 40,000 | |
| Audit Committee Chair Retainer | 20,000 | |
| Audit Committee Member Retainer | 5,000 | |
| NGCC Chair Retainer | 15,000 | |
| NGCC Member Retainer | 3,000 |
The President and Chief Executive Officer is the only member of the Board who is not an Outside Director and, as such, is not compensated in his capacity as a director. All Directors are reimbursed for travel and other out-of-pocket expenses incurred in attending Board or committee meetings.
The number of Board and committee meetings held during the year ended December 31, 2016 and the attendance records of Board and committee members are presented in Schedule A to this Circular.
During the financial year ended December 31, 2016, we requested that our Directors, officers and employees agree to voluntarily surrender and cancel, without any consideration therefor, certain outstanding options to acquire our Common Shares because the exercise price of such options was substantially in excess of the current price of our Common Shares. The number of options to acquire our Common Shares that we may issue is limited to 11.4% of the number of our issued and outstanding Common Shares; therefore, the voluntary surrender by our Directors of options to acquire Common Shares increased the number of options that may be issued under our Stock Option Plan. In response to such request, our Directors surrendered 480 options to acquire our Common Shares, which options had a weighted average exercise price of CAN$717.18 and 4,941 options to acquire our Common Shares, which options had a weighted average exercise price of $133.45. The following table shows all awards outstanding to each Outside Director as at December 31, 2016:
| Option-based Awards | Share-based Awards | ||||||||||||||||||
| Name | Issuance Date | Number of Securities Underlying Unexercised Options (1) | Option Exercise Price | Option Expiration Date | Value of Unexercised In-the-money Options (2) | Issuance Date | Number of Shares or Units of Shares that have Not Vested | Market or Payout Value of Share-based Awards that have Not Vested | |||||||||||
| (mm-dd-yyyy) | (#) | ($) | (mm-dd-yyyy) | ($) | (mm-dd-yyyy) | (#) | ($) | ||||||||||||
| Cardiff, Michael | 05-10-2016 | 20,000 | 3.48 | 05-09-2023 | 2,400 | - | - | - | |||||||||||
| 12-06-2016 | 7,850 | 3.45 | 12-06-2023 | 1,178 | - | - | - | ||||||||||||
| Egbert, Carolyn | 05-10-2016 | 10,000 | 3.48 | 05-09-2023 | 1,200 | - | - | - | |||||||||||
| 12-06-2016 | 7,850 | 3.45 | 12-06-2023 | 1,178 | - | - | - | ||||||||||||
| Ernst, Juergen | 05-10-2016 | 10,000 | 3.48 | 05-09-2023 | 1,200 | - | - | - | |||||||||||
| 12-06-2016 | 7,850 | 3.45 | 12-06-2023 | 1,178 | - | - | - | ||||||||||||
| Limoges, G rard | 05-10-2016 | 10,000 | 3.48 | 05-09-2023 | 1,200 | - | - | - | |||||||||||
| 12-06-2016 | 7,850 | 3.45 | 12-06-2023 | 1,178 | - | - | - | ||||||||||||
| Newport, Ken | 05-10-2016 | 20,000 | 3.48 | 05-09-2023 | 2,400 | - | - | - | |||||||||||
| 12-06-2016 | 7,850 | 3.45 | 12-06-2023 | 1,178 | - | - | - |
_________________________
See Section 6.3.6 of this Circular, "Long-Term Equity Compensation - Summary of the Stock Option Plan", for more details on the Stock Option Plan.
The table below summarizes the total compensation paid to our Outside Directors during the financial year ended December 31, 2016 (all amounts are in US dollars). Our Outside Directors are paid in their home currency, which is the Canadian dollar for all Outside Directors other than Ms. Egbert, who is paid in US dollars and Mr. Ernst, who is paid in euros.
| Name | Fees earned | Share-based Awards | Option-based Awards (1) | Non-Equity Incentive Plan Compensation | Pension Value | All Other Compensation | Total | |||||||
| ($) | ($) | ($) | ($) | ($) | ($) | ($) | ||||||||
| Cardiff, Michael | 32,337 | - | 78,000 | - | - | - | 110,337 | |||||||
| Egbert, Carolyn | 79,547 | - | 50,000 | - | - | - | 129,547 | |||||||
| Ernst, Juergen | 56,077 | - | 50,000 | - | - | - | 106,077 | |||||||
| Lapalme, Pierre (2) | 6,456 | - | - | - | - | - | 6,456 | |||||||
| Limoges, G rard | 46,866 | - | 50,000 | - | - | - | 96,866 | |||||||
| Newport, Kenneth | 32,337 | - | 78,000 | - | - | - | 110,337 |
_________________________
(1) The value of option based awards represents the closing price of the Common Shares on the NASDAQ on the last trading day preceding the date of grant ($3.48 and $3.45) multiplied by the Black-Scholes factor as at such date (81%) and the number of stock options granted on such date.
(2) Mr. Lapalme did not stand for election at our annual meeting of shareholders held on May 10, 2016.
During the financial year ended December 31, 2016, we paid an aggregate amount of $253,620 to all of our Outside Directors for services rendered in their capacity as directors, excluding reimbursement of out-of-pocket expenses and the value of option- based awards granted in 2016.
For the 2016 year, our "Named Executive Officers" were as follows:
The compensation of executive officers of the Corporation and its subsidiaries is recommended to the Board by the NGCC. The Board believes that the members of the NGCC collectively have the knowledge, experience and background required to fulfill its mandate:
Michael Cardiff - Mr. Cardiff was appointed to our Board on January 29, 2016 and elected as a director by our shareholders at our 2016 annual meeting. He was most recently Global Senior Vice President for the Office of the CFO Business Unit at INFOR, a $3 billion revenue software company. His business unit included software for financials, payroll, human resources, performance management, business improvement, planning and forecasting, compliance and risk management. Prior to holding that position, Mr. Cardiff held numerous senior positions in a number of technology companies, including large multinationals such as EDS, SAP and IBM, as well as startup companies such as Fincentric, Convergent Technologies, Tandem, and Stratus Computer. Mr. Cardiff is currently a director of Hydrogenics Corporation (NASDAQ: HYGS; TSX: HYG), and Startech.Com. Mr. Cardiff has also served as a director of other publicly traded companies, including Husky Injection Molding, Descartes Systems Group, Visible
Genetics and Burntsand Inc. He has also been a director of private companies, including Solcorp, Spectra Security Software and Visible Decisions and not-for-profit organizations such as The Toronto Film Festival, Roy Thomson Hall and Medic Alert Foundation. Mr. Cardiff is a member of, and holds the ICD.D designation from, the Institute of Corporate Directors.
Carolyn Egbert - Ms. Egbert has served as a director on our Board since August 2012 and as Chair of our Board since May 2016. After enjoying the private practice of law as a defense litigator in Michigan and Washington, D.C., she joined Solvay America, Inc. ("Solvay") (a chemical and pharmaceutical company) in Houston, Texas. Over the course of a twenty-year career with Solvay, she held the positions of Vice President, Human Resources, President of Solvay Management Services, Global Head of Human Resources and Senior Executive Vice President of Global Ethics and Compliance. During her tenure with Solvay, she served as a director on the Board of Directors of seven subsidiary companies and as Chair of one subsidiary board. After retiring in 2010, she established a consulting business providing expertise in corporate governance, ethics and compliance, organizational development, executive compensation and strategic human resources. She holds a Bachelor of Sciences degree in Biological Sciences from George Washington University, Washington D.C. and a Juris Doctor degree from Seattle University, Seattle, Washington. She also was a Ph.D. candidate in Pharmacology at both Georgetown University Medical School at Washington, D.C. and Northwestern University Medical School at Chicago, Illinois. She remains an active member of both the Michigan State Bar and the District of Columbia Bar, Washington, D.C.
Juergen Ernst - Mr. Ernst has served as a director on our Board since 2005. As the former General Manager of the Pharmaceutical Sector of Solvay S.A. (international chemical and pharmaceutical group), Mr. Ernst had extensive senior management experience, where, among other functions, he oversaw the human resources department. Mr. Ernst is also a member of the Board of Directors of Pharming Group N.V., a publicly traded biotechnology company based in the Netherlands.